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Examples

What events actually cost.

Illustrative examples to show the math. These are not real clients or real events. Every number comes from the same pricing engine as the quote calculator.
Illustrative example, not a real client

Weekend sampling at a city park

Denver · 2 days

A snack brand samples 3,000 bars over two Saturday afternoons and collects emails for a giveaway.

4 × Brand Ambassador, 6h × 2d @ $44.10/hr$2,117
1 × Team Lead, 7h × 2d @ $63/hr$882
Estimated total$2,999
  • • Team lead runs the huddle and counts inventory
  • • Hourly photo recap to the brand manager
  • • Emails captured on a tablet at the table
62 crew hours. Crew earn 57% of labor as wages.
Illustrative example, not a real client

Three-day trade show booth

Las Vegas · 3 days · Managed

An outdoor gear company needs booth hosts and lead scanning at a convention hall. Booth build is house labor.

3 × Brand Ambassador, 9h × 3d @ $44.10/hr$3,771
1 × Promo Model, 9h × 3d @ $60.90/hr$1,736
Managed by Air Fresh$661
Estimated total$6,167
  • • Union venue: our crew handle engagement only
  • • Managed by Air Fresh with a producer on call
  • • Overtime past 8 hours shown on the quote
108 crew hours. Crew earn 57% of labor as wages.
Illustrative example, not a real client

Music festival activation

Austin · 1 day

A beverage brand runs a branded tent with a photo moment, plus load-in and load-out for its own build.

6 × Brand Ambassador, 8h @ $44.10/hr$2,117
3 × Setup and Strike Crew, 5h @ $39.90/hr$599
1 × Driver, 6h @ $54.60/hr$328
1 × Team Lead, 9h @ $63/hr$599
Estimated total$3,641
  • • Non-union grounds: setup crew builds the tent
  • • Driver moves product from the warehouse
  • • Recap link forwarded to the client that night
78 crew hours. Crew earn 57% of labor as wages.
Illustrative example, not a real client

Association conference

Washington, DC · 2 days

A conference organizer needs registration, badge pickup and ushers for a hotel ballroom event.

8 × Event Staff, 7h × 2d @ $41.40/hr$4,637
1 × Team Lead, 8h × 2d @ $69/hr$1,104
Estimated total$5,741
  • • Same crew both days via favorites
  • • GPS check-in board for the registration lead
  • • Volume pricing kicks in at 160 crew hours
128 crew hours. Crew earn 58% of labor as wages.
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