For clients
Built for people who run events for a living.
Agencies, brands and venues use one flow: quote, book, watch check-ins, share the recap, pay on actual hours.
Experiential agencies
- ●Quote crew in the pitch meeting, not two days later.
- ●Forward a live recap link to your client. It carries your event name, not ours.
- ●One roster across markets. Favorite crew follow you city to city.
- ●Invoices from actual hours that reconcile to your client's PO.
Brands
- ●Book sampling, demos and booth staff without an agency retainer.
- ●See every check-in, every photo, every hour billed.
- ●W-2 crew means no contractor risk on your books.
- ●Go managed when the program grows and keep the same crew.
Venues
- ●Reliable event staff for registration, ushering, guest services and coat check.
- ●Book recurring weekend crews and keep the same faces.
- ●No-shows are never billed, and reliability scores keep them rare.
- ●Union houses: we staff non-union scope only and respect your labor rules.
For agencies
A recap link your client will actually open.
Turn on sharing for any booking and you get a clean, read-only page with the event, the crew hours, on-time check-ins and every photo. Send it the night of the event. Turn it off any time.
Recap
Sample sampling day
Booth at open
Line at 2 pm
Team huddle
Restock
Lead capture
Golden hour
23.5
crew hours
100%
on time
18
photos
Illustration of the recap view. Numbers are sample values.
Managed by Air Fresh
When the program is big, hand it to a producer.
For 12% on top of labor, Air Fresh Marketing assigns a producer who confirms every crew member by phone, keeps a backup bench on call, runs the team leads, and writes the recap report. You keep the same dashboard, the same crew and the same transparency.
- ✓ Dedicated producer and a single point of contact
- ✓ Backup crew on call for every shift
- ✓ Pre-event crew briefing and training on your talking points
- ✓ Written recap report with counts, photos and notes
- ✓ Multi-market tours on one booking flow